The newspaper files are annotation documents used in research processes to record the identification data of a periodical publication. Such publication can be a magazine, newsletter or newspaper article..
Hemerography refers to the research that is done based on the review of magazines, newspapers and all kinds of periodicals. Newspaper files are a fundamental tool to encode the information found in publications and to be able to refer to it in a short time.
Although today it is possible to find digital hemerographic cards, traditionally these are presented as white cardboard cards with a rectangular shape, whose dimensions are 12.5 x 7.5 cm. This format is the same one used by bibliographic records.
Newspaper files should not be confused with newspaper clippings, which are made up of fragments cut from magazines pasted on blank sheets, where the year, title, pages, date and name of the author responsible for the publication are included in writing..
Additionally, newspaper library clippings include an analysis of the clipped fragment, an issue that does not occur with newspaper files..
The elements included in a newspaper record will depend on the type of record in question and the publication being reviewed. There are two types of newspaper files: general and analytical.
The general newspaper files only include the full publication data. For their part, the analytical hemerographic records include all the general data, plus a brief description of the content of the publication..
The way in which the elements of the file are organized will depend on the sense that the researcher gives to the search process. In this sense, it is common to see files that begin with the author's name, as well as there are others that begin with the title of the publication. In this case, both alternatives are valid.
The information contained in these files is as follows:
They are the people who are credited with creating the content of the post. It must be indicated with a surname in capital letters, followed by the first name.
It is the name of the article or the note included in the publication. If subtitles are available, they must also be included in this section of the file..
Here is included the name of the magazine, newspaper or bulletin where the article is posted..
If there is another publication with the same name or a similar name in a different region, the name of the country of origin or the institution that makes the publication can be added in parentheses. This is done in order to avoid confusion when referring to the information recorded..
Here the date during which the magazine, newspaper or bulletin was published is included.
In case of being an annual publication, the year must be included exclusively. If it is a semi-annual, quarterly, quarterly or bimonthly publication, both the period and the year are included. Regarding monthly publications, the month and year must be included.
The names of the months can be abbreviated. For example, July - December can be recorded as Jul-Dec.
This item includes the name of the organization or institution responsible for making the publication..
Here the number of pages where the article or note is located within the publication is indicated.
The name of the country where the publication was made should be indicated here.
This item is used only for journal newspaper files. Corresponds to the numbering of a publication that is part of a series.
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