A petition letter is a statement or official document that is written for administrative matters in order to be sent to a formal authority to make a substantiated request for a specific service or good..
It is generally used between official institutions or government agencies when they make a request to the authority that has the responsibility of responding to this request..
Originally this was a protocol document that had official validity and was only issued by government agencies, but currently it can be issued by institutions, whether public or private, and private companies..
In general, an institution is required to issue this type of office to its hierarchical inferiors or superiors, ruling or asking for something to be done. However, there is also the one that serves in civil institutions, such as industries, schools, etc..
As it is a formal and protocol writing, the editor must be aware of how a trade is done so that he can capture it in the best possible way and know its structure.
This is an official document that is written in order to formalize a communication, a request or a specific resolution to a specific institution, which can be public or private, a State entity or an educational institution, a company or a person. , etc.
It is a formal act as such that shows formality, professionalism, seriousness and other qualities of the person who executes it, the government that publishes it or the institution that issues it..
Every letter of petition has an express intention. It may be intended to address an authority to make an important request, it may also contain a request or a request to a company.
It is likely that it will also be done to request a consideration or reconsideration, as well as an explanation of reasons, etc..
It must be taken into account to be able to carry out a petition that this is a completely official document, and that it is referred to a certain authority to be able to request some good or even some specific service.
This request or request for something is regularly addressed to an institution, offices of a company, an organism or entity of the State, etc., unlike the common letters of requests, which have a more extensive spectrum of addresses, and may be a requirement of whatever.
To carry out a petition, it should be known that its structure is somewhat different from that shown in a common letter. This is due to the fact that certain elements that distinguish it from a letter are taken into account, for which it is necessary to review carefully so that everything can be perfect:
These two elements are placed in the upper right part of the document, in the same way as for any other letter.
There are certain elements that should be noted in the upper left, being the key of the trade the first one, because this is an official document and therefore it should carry this series to identify it easily..
Then you must go on to enter the data of the recipient to whom it will be sent. For this, the full name, the name of the institution or position that represents the person to whom the office is addressed must be noted..
Then you should continue with the matter, indicating very briefly what the request for the office that is being sent refers to.
In the event that this petition is the second or third part of a series of previous trades, then the references must be included, indicating them as "Reference" and writing the previous numbers. In this way, whoever reads it will know where this trade comes from.
After all the elements that will serve to give the petition document the appropriate formality, everything that is needed will be exposed in the body of the document, starting with a brief introduction and continuing with the main message.
It is very important to close this body with a cordial farewell and indicating that a response is expected, if it has been requested. Finally, the signature, name and title of the editor.
Mérida, Yucatán as of January 4, 2021.
Legal: OSMZ / 07635422/002.
Teacher Jenny del Carmen Villalba Rosales.
Yucatan Ministry of Education.
Undersecretary of Education.
Subject: Request for a substitute teacher to cover disability.
Reference: OSMZ / 07635422/001.
As I let you know in official letter 07635422/001, whose subject was "Teacher disability", Ms. Mariana Astudillo Figueras, head of the fifth grade group of the following institution: Escuela Federal Primaria 25 "Lázaro Cárdenas" Yucatán, will have to interrupt her work due to her early maternity, which will begin on January 8 of the current year.
For this reason, I am bringing you to the attention of my request regarding the dispatch of a substitute teacher who will start her occupations from January 11 and will last until June 26 of this year, since teacher Mariana Astudillo will be reinstated at your current academic functions as of June 27.
In the event that there is a different date, I will let you know in advance that will not be less than 14 (fourteen) days, so that in this way the corresponding measures can be taken.
In the same way, I request that the person who has been assigned for this task, attend the campus from January 11 so that in this way they can deliver their occupations and properly know how the group dynamics is so that they can continue with the tasks of the 2020-2021 school year.
Without further ado, we thank you in advance for your attention to this office, and I await your kind response. Receive a cordial greeting.
Sincerely,
__________________
Lic. Mariel Páez Roca
Director of the Federal Elementary School 25 "Lázaro Cárdenas"
CCP: Lic. Mariana Astudillo Figueras, fifth grade holder.
Below is a model of the corresponding petition for general use:
Download in Word.
Download in PDF.
Below is a sample corresponding petition trade for a school:
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Download in PDF.
Below is a model of the corresponding petition for the city council:
Download in Word.
Download in PDF.
Below is a model of the corresponding petition for social service:
Download in Word.
Download in PDF.
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