The functions of an administrator are the tasks you perform with the intention of achieving efficiency in any project you undertake. They must tend to constant improvement in the management of resources, personnel, equipment, materials, money and human relations.
The manager is responsible for getting things done to achieve business goals. According to Peter Drucker, a management scholar, the primary function of a manager is to "direct the organization's resources and efforts toward opportunities that will allow it to obtain financially significant results..
For his part, Professor Henry Mintzberg states that an administrator controls, executes, manages, analyzes, communicates, links, plans, leads, negotiates, motivates and makes decisions.
This means that a manager requires very strong technical skills, but also interpersonal skills that allow him to adequately assume his leadership..
Within the organizational structure, a manager is generally located in management or in the management of business operations.
Although the administrator adapts his activities to the nature and needs of the organization for which he works, it could be said that his main functions are:
This is one of the first functions of an administrator, since it involves reasoning about the different aspects of the operation of a business idea.
This professional must design the plans based on information about the environment and the business goal. These plans must contain clear short-term and long-term objectives..
For this function to be fully fulfilled, it is important that the administrator is in constant monitoring of the environment, so that he can capture opportunities and threats to the business in a timely manner..
This function involves coordinating the efforts and resources of a company towards one or more collective goals..
It is about adapting the organizational structure and allocating financial and human resources according to the defined plan.
The administrator can represent the company in the negotiations with the regulatory entities of a country, and also in the fiscal matters of the organization.
Likewise, the signature of an administrator is very important in the commercial operations of the corporate heritage..
An administrator can be a spokesperson for the organization before the media, to address certain issues on behalf of the company.
In short, these are legal, ceremonial and symbolic activities on behalf of the organization. Some of them can be signing official documents, attending clients, buyers and official visits, and presiding over certain meetings and ceremonies.
Although they are tasks that seem trivial and do not involve decision making, they are important for the proper functioning of an organization.
This function is inherent to his position and has to do with the task of administering and / or managing the company's budget, seeking the highest profits with the optimal investment of financial, material and human resources..
In fact, the administrator is the one who makes the money transfers between and from the company's accounts.
That is, it is the person who schedules and authorizes the budget allocation to each area and / or project of the company; decide who gets what, in terms of human, financial and time resources.
In this sense, it manages the priorities, and is present in the definition of salary increases and in the discussion of collective contracts in the cases that apply..
The manager is also a caretaker of the company's assets. This means that it is your responsibility to decide when and how to dispose of those assets..
This also means that you are personally liable in the event of a loss or bankruptcy. And it is present in the investment and sale operations in which the company acts.
The administrator must render accounts of his management to the president and shareholders of the company.
He is also accountable to regulatory entities in order to keep the organization's citizen action up to date, since he is the legal representative of the company..
In the same way, the administrator collects the reports of the different directions of the company, in order to consolidate all the data in a single document that reflects the performance of the business.
The administrator will eventually have to direct and supervise a group of people who support him in his tasks. This means that the person who assumes that position must have interpersonal skills that allow them to interact positively and effectively with the employees under their command..
Likewise, and like any leader, you must delegate authority and responsibilities to others. You must also prepare to listen, train, motivate and evaluate the performance of your employees..
On the other hand, the administrator is often involved in the recruitment and training of personnel. In this sense, it is crucial that the administrator tries to reconcile the individual needs of the employees with the goals of the organization..
That leadership also implies that you must be proactive in relation to the best ways to fulfill your mission..
This implies that the ideal is for the administrator to assume an entrepreneurial and creative role, proposing new and better ways for the company to operate..
The administrator's work will also serve as a link between management and the rest of the company's employees. Similarly, it builds bridges between the organization and the actors in its external environment, especially with government entities..
With the creditors and suppliers of the company, the relationship must be respectful, professional and cordial, so the administrator must strive in this task.
To fully fulfill this function, the administrator must make the relevant information available to all those involved in the organization.
Likewise, it must create a relevant, wide and diverse network of contacts, and must develop with them the most relevant and effective means of communication, ensuring that the information disseminated is as timely and reliable as possible..
The leadership role of an administrator confers powers on him as a disseminator of official information within the company.
When it is difficult for employees to communicate with each other, the manager builds bridges between them. The latter also applies in case of conflicts. There the conciliatory role of the administrator is key.
Ultimately, the administrator fulfills vital functions within an organization, since he contributes to everything and everyone within a company orienting themselves to the achievement of a common goal.
This function is key to have an estimate of the necessary resources in a company. These resources can be human, financial or material, being constantly variable according to the projects that are being developed at all times..
The administrator must have defined a management protocol that can be applied to each project according to its needs. For this, there are various techniques that are evolving and in which the administrator must play a leading role..
The administrator is in charge of giving accounts about the company both to the council or the directive, as well as to the partners. In turn, it serves as an intermediary between the partners and shareholders or directors..
In addition, in the event that there is any type of conflict between the two parties or a third party, the administrator will be in charge of finding a solution and achieving general satisfaction..
Among these functions is the elaboration of partner agreements, use of judicial and extrajudicial mechanisms, creation of action protocols, formulate clauses and other types of social agreements..
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