The office is a type of document that is made to deliver an official communication to a particular recipient and that can be issued by both private and public entities.
A while ago, only public institutions were the ones that gave official validity to this kind of document, but nowadays private companies also do..
The office is generally made up of one or two pages, depending on the information that you want to show. In the same way, the usual is that the paper size is letter (21.59cms x 27.94cms), although this does not mean that you cannot choose the legal format (21.59cms x 35.56cms) or A4 (21cms x 29.7cms).
According to this, a letter of office is written with the purpose of communicating or advising, but starting from a writing or writing of a strictly formal nature..
That is, knowing this, it will be easier to understand that the answer to how to write a letter refers mainly to meeting the conditions determined in the formality of writing the document..
To learn how to write an official letter, it is key to know this kind of categorization system, since this way it will be much easier to form a relationship between the body from which the document is issued and the recipient..
It results when the office is for internal use, being mobilized within any government office. In the corporate case, it is mobilized only within the company. Under this aspect, the trades can be called
This type corresponds to the offices issued by the organizations for private entities outside the government or for the general public. In the case of companies, it is when it is issued to anyone who is not from the same company or branch.
The simple office or also called direct office is the one that makes a statement that is addressed to a single institution or person in particular, generally calling this owner.
If it is issued by a government institution, it has official validity, and if it is issued by a business institution, it will have business validity..
Certain trades have official validity, even if they are not issued by government institutions, such as the trades issued by credit institutions or banks, or school trades from private schools, among others..
This trade has the same structure as a simple trade. However, it is aimed at several people at the same time, which makes its writing more universal, so that it is understandable by everyone and not by someone specific.
The office begins with the inclusion of this information, so that the date and place of issuance of the document is clear..
It consists of showing the data that will allow this document to be identified through, for example, the initials of the office that produces it, the issue number and the current year. Depending on the institution, this may vary.
It is given as a suggestion that the full name of the person, his position and the place of destination be included. It is recommended that this does not occupy more than four lines in the document.
You can optionally specify the subject on which the document deals, followed by a summary thereof, with which a brief explanation of the content of the document is given.
When talking about how to write a letter, it should be clear that this part turns out to be the key point of the letter, since it is where the message is made known..
Remember to say goodbye in a polite way, so that the relationship can be kept on good terms. Do not forget to write a "Sincerely" at the end, with the name and signature of the issuer.
In addition, the most advisable thing is to be able to seal the office with the logo of the organization, since it gives a greater validity to the document.
Mexico DF. as of February 14, 2021.
Trade Number: 29/2021.
Importadora Ignacio S.A. by C.V.B.
Citizen director of offices.
Attention: Eng. Fernando Hernández Miranda.
Dear Mr. Hernández, by means of this official letter you are notified of the decision that the board of directors resolved with regard to the request of your dispatch department, mainly regarding the need for cargo vehicles for daily transport, of which resolved the following:
It is awarded to obtain a fleet of 14 panel-type Mercedes Benz cargo units, with a six-cylinder diesel engine, which will be provided within a period of no more than 30 days..
These new units must be exchanged for the units that are currently in service, which will go to tender to be auctioned to the general public and thus be able to redeem a portion of the investment..
In this way it was resolved by the shareholders' meeting, which is chaired by Eng. Rodolfo Pérez González, supported by the general secretary Lic. Luisa Flores Guzmán.
Sincerely,
_________________________
Ing. Rodolfo Pérez González
Chairman of the shareholders' meeting
Mexico DF. as of June 18, 2021.
Occupation Number: 395-2021 / 6.
Auto Transporte Alemán S.A.
Mrs. Carla Valdez Contreras.
Subject: Vehicle delivery notification.
Please use this letter to let you know that your new car can be picked up at our dealership, which is located at Av. Agustín de Iturbide Number 5116.
You can come and collect it from June 20 of this year. In the same way, you are informed that your vehicle already has the first stickers and plates.
Sincerely,
__________________________
Lic. Julián Torsillo Méndez
Dealer manager
Next, a form / model of the official petition for Mexico to be delivered is presented:
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The following is a document delivery document format / model for Mexico:
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The following is a format / model of the job estrangement for Mexico:
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The following is a format / model drawn up by commission for Mexico:
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